Job: Management Assistant / Bilingual Secretary (m/f) – Fremdsprachensekretärin (m/w)

BS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services.

Our client is a major international operation institution. For this client, we are looking for a dedicated

Management Assistant / Bilingual Secretary (m/f) – Fremdsprachensekretärin (m/w)

Responsibilities:

• Providing secretarial and administrative support
• Dealing with external telephone enquiries and with administrative enquiries from other deparments and areas
• Handling incoming and outgoing mail and follow-up on actions
• Coordinating travel arrangements for the staff
• Taking minutes of meetings in both German and English, and when necessary transcribing them in English
• Copying, typing, filing and retrieving documents
• Preparation and distribution of the weekly canteen menu in liaison with the caterer
• Scanning and managing documents in the Document Management tool
• Maintaining archive in co-operation with other team members
• Preparing, scheduling and registering quarterly General Briefing meetings, reporting information on the Department’s activities
• Assisting in the organisation of annual in-house events, local conferences, and seminars
• Deputising for the administrative tasks of the involved Managers during periods of absence

Skills and Qualifications:

• A secondary education followed by a completed vocational training and proven experience as an administrative team support in a multi-lingual environment
• Proficiency in MS Office package (Word, Excel, Power Point). Experience in using SAP is an advantage
• Very good organisational skills and attention to detail
• Proven ability to work effectively and independently in both English and German
• Demonstrated ability to work in a team and to work independently with minimum supervision
• Service-orientation, tact and discretion are required, along with good judgement and the ability to establish and maintain effective working relationships
• Please address your application preferably in English

Your professional future:

• You will find a job in an international team that has worked on exciting and challenging topics in an innovative and creative environment.
• You will receive a performance-based compensation under attractive working conditions and a lot of creative freedom to implement their own ideas into action.

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