Job: Management Assistant (m/f/d) – International Environment

Location: Frankfurt am Main
Full-time – International Institution

For our client, a renowned international institution based in Frankfurt, we are looking for a committed Management Assistant (m/f/d).

Management Assistant (m/f/d) – International Environment

Your Responsibilities

• Drafting and preparing correspondence and concise presentations with strong attention to detail
• Creating, formatting, and editing documents to ensure a consistent quality
• Maintaining internal filing and registration systems for efficient organisation
• Updating databases and records with a high degree of accuracy
• Preparing documentation for meetings, conferences, and seminars with clear structure
• Organising meetings, conferences, and business travel arrangements to support smooth coordination
• Managing agendas, schedules, and calendars while keeping priorities aligned
• Taking minutes during internal meetings and ensuring proper follow‑up
• Handling telephone calls, emails, and general correspondence with professional communication
• Proofreading and formatting documents to meet internal standards
• Providing comprehensive administrative and secretarial support to enhance overall efficiency

Key Qualifications

Must‑Haves

• At least 2 years of experience in an administrative or secretarial role
• Excellent proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• English skills at C1‑level, both written and spoken
• Strong organisational skills and precise attention to detail
• Ability to prioritise tasks and perform under pressure
• High level of discretion, reliability, and professional conduct

• Experience in an international working environment
• Strong team and interpersonal communication skills
• A structured, proactive, and independently driven workstyle

Your Benefits

• Continuous development through trainings, mentoring and international exposure
• Comprehensive health insurance, also covering family members, plus childcare and education allowances
• Subsidised staff restaurant, fitness options and parking facilities
• Support with relocation, housing search and additional moving costs
• Modern offices, flexible working hours and the option for teleworking
• Access to various professional development opportunities
• A stable, well‑organised and internationally oriented work environment

If you have questions, we will be happy to assist you using the reference number below.

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